Manage and schedule access for existing SEA access groups

Create groups for remote access

Use Access Management to create groups of users who can remotely access the network devices (connected clients and external assets).

Note:

• You must have either an SEA System Admin or an SEA Access Admin role to use this feature.
• If you want to schedule a specific time to access a remote group, see Scheduling access for a group below.

1. From the left Service panel, choose Secure Equipment Access > Access Management.
2. The Access Management screen shows the Access Control Groups table.

The Access Control Groups table has the following parameters:

• Name: Lists the name of the group assigned to the remote session.
• Users: Lists the number of users assigned to that group.
• Connected Client Access Methods: Lists the number of different connected clients (external assets) assigned to that group.
• Group Enabled: Lists if the group is enabled (available for access) or disabled (unavailable for access). See Step 3. 
• Enforce Full Screen Monitoring and Recording: Lists if full screen enforcement is chosen.
• Enforce Inline (SSH/RDP/VNC) Recording: (Inline only) Lists if full screen enforcement is chosen.
• Schedule Status: Lists is the status of the group. See Scheduling access for a group.
• Schedule Start: Lists the date and time of the group's schedule window. See Scheduling access for a group.
• Schedule End: Lists the date and time that of the groups schedule window. (Scheduling access for a group.
• Scheduled Time Zone: Lists the time zone (GMT_ for the scheduled group.
• ** Actions**: (Three dots) Lists what actions can be done with the group: Enable, Disable, Send Invitation.

Note: At the top of the table is a Search field (left) and search filter (right) where you can search for a specific group or number of groups.

3. Click Add Group.

4. From the Add Group screen Group Details section, type a Name.
5. (Optional) Type in a Description with any pertinent information.
6. (Optional) Disable the Group Enabled toggle switch. (Default is Enabled.)
7. (Optional) Enable Schedule Settings toggle switch. (Default is Disabled.)
8. Click Save.

Note:

• You can disable a group if there are conditions, such as device upgrade or repair, where the Access Admin does not want to access certain remote sessions. When you disable a group, the group will not be listed in the Access Sessions screen. 
• You can enable Schedule Settings when you want to schedule a specific time to access a remote group of assets. (See Scheduling access for a group.)

Add users to an access group

1. From the left Service panel, choose Secure Equipment Access > Access Management.
2. Choose a group from the Access Management screen.
3. From the Users tab, click Add Users.
4. Choose the users (click the check box to the left of their name) to add to the group and click Save.

Note: If the required User is not shown, it must be added using SEA System Management. Ask your SEA System Admin for assistance.

Add connected clients (external assets) to an access group

1. From the left Service panel, choose Secure Equipment Access > Access Management.
2. Choose a group from the Access Management page.
3. Click the Connected Clients Access tab. Click Add Connected Client Access.
4. Choose Connected Clients from the list by clicking the checkbox next to the connected client.

 

Note:

• If the required Connected Client is not shown, it must be added using SEA System Management. Ask your SEA System Admin for assistance.
• Devices for the group are displayed in the list. To see connection details, click the device name.

Schedule access for a group

When you add a group, you can schedule a specific time to access a remote group of assets.

To schedule a specific time to access a remote group:

Note:

• A new, scheduled group start date/time must be for a future date. After you schedule a group, you can edit that scheduled group without being required to have future start date/time.
• The maximum allowed interval between start and stop times is 72 hours.

1. From the Group Details screen, enable Schedule Settings.
2. (Required) From the drop-down list, choose a Group Time Zone.
3. Set the Start Group Access Date and Time. (Use the calendar icon.)
4. Set the End Group Access Date and Time. (Use the calendar icon.)
5. Click Save Group.

Note: The maximum allowed interval between start and stop times is 72 hours.

The Schedule Status for the group is listed as: Scheduled with the Start and End time and dates for the designated Time Zone. 

Note: If a scheduled session is listed as Schedule Expired, that expired session can be updated for a future date without having to create a new scheduled session.

Send invitations to group members in a scheduled meeting

Note: You must have either an SEA System Admin or an SEA Access Admin role to use this feature. 

Once you create a group, assign members, schedule a meeting, you can invite specific members or all to the scheduled meeting by email invitation. 

To invite group members to a scheduled meeting

1. Choose the group that has the meeting scheduled.
2. In the Actions column, choose Send Invitation from the drop-down list.

3. To choose specific member(s), check the checkbox to the left of each User's Name.

Note: To select all members, check the checkbox to the left of User Name heading.

4. After choosing members, click Send Invitation from bottom right of the screen. Each of the chosen members receives an email notification that provides the pertinent information for the meeting.