Smartsheet and Webex Automation

Automatically create webinars in Webex Webinar based on information in Smartsheet

It is easy to use:

Collaborate with your team on webinar planning. When ready for creation, check Create=yes

Schedule all webinars with one bot command

Webinars are created

If need to change title, description, or reshedule, run the bot command again, or set it to run on a schedule.

Features

This automation ties together three different services: Smartsheet, Webex Meetings/Webinars and Webex Messaging bot. It helps a lot if you are running many webinars, especially in series, especially with multiple people collaborating.

This automation supports:

Create and update Webex Webinars based on information in Smartsheet
Reports status via bot to a Webex space
Control with Webex bot adaptive cards
Creation can be triggered by bot command or by schedule
Customizable webinar parameters
Attendee link, host key and registrant count updated into Smartsheet

How it works

Collect all webinar information in a smartsheet, one webinar per row. Include details like webinar title, description, date and time, hosts, panelists etc. The smartsheet can be shared by multiple people for teamwork.
Check out individual webinars for creation by changing the Create field to yes. Save the smartsheet.
Mention the @bot in the Webex room and click Schedule now button.
The scheduling will be triggered and the bot will report back after some seconds (or minutes, depending on your amount of webinars).

Get Started

This automation requires a few things to be set up. Look for details in Get Started

Contribute

Feel free to fork and improve.

Support

This automation is offered as-is.